Email Templates Collection
All templates available as Word documents
Guest Posting
Initial Guest Post Pitch
Subject: Guest Post Proposal: [Specific Topic] for [Website Name]
Hi [Name],
I hope this email finds you well. I've been following [Website Name] for some time and really enjoyed your recent article on [specific article title]. Your insights on [specific point] really resonated with me.
I'm [Your Name], [Your Title] at [Your Company]. I specialize in [your exper...
Guest Posting
Guest Post Follow-Up
Subject: Following up on guest post proposal for [Website Name]
Hi [Name],
I hope you're doing well. I wanted to follow up on my guest post proposal I sent last week regarding [specific topic].
I understand you're probably busy reviewing many submissions, so I wanted to make this as easy as possible for you.
I've actually started working on the article about ...
Guest Posting
Guest Post Relationship Building
Subject: Loved your recent article on [Topic]
Hi [Name],
I just finished reading your article on [specific article title] and wanted to reach out to say how much I enjoyed it.
Your point about [specific insight from their article] was particularly interesting. I've seen similar results in my work with [relevant experience], especially when [a...
Guest Posting
Guest Post with Statistics
Subject: Original research data for [Website Name] readers
Hi [Name],
I hope this email finds you well. I'm reaching out because I have some original research data that I think would be incredibly valuable for [Website Name] readers.
I recently completed a study of [specific research topic] analyzing [sample size/scope]. Some of the key findings include:
...
Guest Posting
Guest Post Seasonal Pitch
Subject: Timely guest post idea for [Season/Event] - [Website Name]
Hi [Name],
With [upcoming season/event/holiday] approaching, I wanted to reach out with a timely guest post idea that could be valuable for [Website Name] readers.
I'm proposing an article titled: "[Seasonal Article Title]"
This would be perfect timing because:
• [Reason 1 why it's timely and ...
Broken Link Building
Broken Link Notification
Subject: Broken link found on your [Page Name] page
Hi [Name],
I hope you're having a great day. I was browsing your excellent resource page on [topic] and found it incredibly helpful for [specific reason].
While going through the resources, I noticed that one of the links appears to be broken:
[URL of broken link]
This link is in the section abou...
Broken Link Building
Multiple Broken Links
Subject: Found a few broken links on [Website Name] - happy to help
Hi [Name],
I hope this email finds you well. I've been using your [page name] as a reference for my own research on [topic] - it's such a comprehensive and valuable resource!
While going through the links, I noticed a few that seem to be broken:
1. [Broken URL 1] - in the [section name] section
2...
Broken Link Building
Broken Link with Case Study
Subject: Broken link + relevant case study for [Website Name]
Hi [Name],
I was just reading through your fantastic article on [article topic] and found your insights on [specific point] really valuable.
I noticed that one of your reference links appears to be broken:
[Broken URL]
I actually have a recent case study that directly relates to this topic and mi...
Broken Link Building
Broken Link Educational Approach
Subject: Quick heads up about a link on your [Page Name] page
Hi [Name],
I hope you're doing well. I came across your [page/article name] while researching [topic] for a project I'm working on.
Your content is incredibly thorough and well-researched - exactly what I was looking for!
I did notice that one of the external links seems to be broken:
[Broken URL...
Resource Page Outreach
Resource Page Suggestion
Subject: Resource suggestion for your [Page Name] page
Hi [Name],
I came across your fantastic resource page on [topic] and found it incredibly helpful. Thank you for putting together such a comprehensive list!
I noticed you include resources on [specific subtopic]. I recently created a detailed guide on [your topic] that your visitors might find valu...
Resource Page Outreach
Resource Page with Social Proof
Subject: Popular [topic] resource for your collection
Hi [Name],
I hope you're having a great week. I've been a long-time fan of your [resource page name] - it's become my go-to reference for [topic].
I wanted to suggest a resource that might be valuable for your collection. I recently published a comprehensive guide on [topic]: [Your URL]
Since lau...
Resource Page Outreach
Resource Page Tool Suggestion
Subject: Free [tool type] for your [Page Name] page
Hi [Name],
I hope this email finds you well. I've been using your [resource page name] as a reference for quite some time - it's an incredible collection of [topic] resources.
I noticed you have a section for [tool category]. I recently developed a free [tool name] that I think would be a perfect ...
Resource Page Outreach
Resource Page Update Suggestion
Subject: Updated resource suggestion for [Website Name]
Hi [Name],
I hope you're doing well. I've been a regular visitor to your [resource page name] for [time period] and always find it incredibly valuable.
I noticed that some of the resources in the [section name] section haven't been updated in a while, and a few links seem to be outdated.
I recent...
Advanced Outreach
Skyscraper Technique
Subject: I improved on your [Topic] article
Hi [Name],
I hope you're having a great day. I recently came across your article on [topic] and found it really insightful, especially your points about [specific detail].
Your article inspired me to create something even more comprehensive on this topic. I've just published an updated guide that ...
Advanced Outreach
Expert Roundup Pitch
Subject: Expert roundup invitation - [Topic]
Hi [Name],
I hope this email finds you well. I'm reaching out because I'm putting together an expert roundup on [topic] and would love to include your insights.
I've been following your work on [specific area] and particularly admired your [specific work/article]. Your expertise would add tremendo...
Advanced Outreach
Collaboration Proposal
Subject: Collaboration idea for [Their Website] and [Your Website]
Hi [Name],
I hope you're doing well. I've been following [Their Website] for some time and really admire the quality of content you produce, especially your recent piece on [specific article].
I'm [Your Name] from [Your Website], where we focus on [your niche]. I think there might be some interest...
Advanced Outreach
Testimonial Exchange
Subject: Testimonial for [Their Product/Service]
Hi [Name],
I hope you're having a great week. I've been using [their product/service] for [time period] and have been really impressed with [specific benefits you've experienced].
I'd love to provide a testimonial for you if you think it would be helpful. Here's what I was thinking:
"[Detailed te...
Advanced Outreach
Podcast Pitch
Subject: Podcast guest idea: [Specific Topic] for [Podcast Name]
Hi [Name],
I hope you're doing well. I've been listening to [Podcast Name] for [time period] and really enjoyed your recent episode with [guest name] about [topic].
I'm reaching out because I think I could provide value to your audience with insights on [specific topic relevant to their podcast].
...
Follow-Up
Polite Follow-Up
Subject: Following up on my previous email
Hi [Name],
I hope you're having a great week. I wanted to follow up on the email I sent last week about [brief description of original request].
I completely understand that you're probably busy with many priorities, so please don't feel any pressure to respond if this isn't a good fit or if the t...
Follow-Up
Final Follow-Up
Subject: Last follow-up - [Original Subject]
Hi [Name],
I hope you're doing well. This will be my final follow-up regarding [original request].
I sent a couple of emails about [brief description] but understand you're likely very busy and this may not be the right fit or timing.
I don't want to be a bother, so I'll leave it here. If you're ...